Updated: August 31, 2023

22 Best Office Management Software for Work in 2023

You found our list of office management software.

Office management software is a tool designed to help business managers to perform vital processes. Examples include Monday, Hive, and DocuWare. This software is useful to boost efficiency and ensure every business aspect runs smoothly.

This list is similar to HR software , project management softwaretask management software, and online collaborative tools. You can further improve your skills by reading office management books.

This article contains:

  • free office management software
  • office management apps
  • office management software for small businesses
  • office management solutions
  • office inventory management software

Here we go!

List of office management software

Whether you manage a Fortune 500 company or a small shop, a well-implemented management system can do wonders for your business and productivity. Great office and project management solutions exist that can aid practically any office manager in doing their work more quickly and smoothly than ever before. The following are some top office management solutions for managers.

1. Monday

Monday.com is an enterprise-grade work operating system trusted by thousands of businesses worldwide. The platform enables companies of any size to centralize and streamline their business operations. Companies may use the Work OS for processes like CRM, marketing, sales, research, and development. These features work using monday.com’s blocks, like apps and integrations.

Workdocs, the newest component of Monday.com, facilitates collaborative management, sharing, and development of ideas in real time. The document management tool improves teamwork and output with live objects that refresh instantly anytime data is modified. As a result, users may share relevant information with their teams by embedding widgets, charts, and views from Monday into any document. Individual use is free, making Monday among the top free office management software choices. If firms are interested in more users and capabilities, then the basic plan costs $8.

Learn more about Monday.

2. Toggle Time Tracking

Toggle is a simple and effective time-tracking program that also includes tools that make it a practical general office management software. Teams may use Toggle to keep tabs on invoices, record how long they spent on certain projects, and generate reports based on the time spent. Prices start at $10 per user per month and go up to $20 per user per month for all of their premium features, with a very generous free tier for teams of up to five people.

Learn more about Toggle Time Tracking.

3. Smartsheet

Smartsheet is a collaborative work management platform that combines familiar spreadsheets with project management capabilities. The program empowers teams to plan, track, automate, and report on work effectively. Users can enjoy features like task and project management, customizable templates, automated workflows, Gantt charts, and collaboration tools. Smartsheet is great for tasks such as project management, task tracking, team collaboration, resource planning, and detailed reporting.

Pricing ranges from Free to Enterprise. The Free plan allows up to two editors with limited functionality, and the Enterprise plan pricing is based on organizational needs. The recommended plan is Business, which costs $25 per month per user, billed annually.

Learn more about Smartsheet.

4. DocuWare

DocuWare is a robust document management and workflow automation system. The platform aids organizations in digitizing, organizing, and efficiently managing documents and business processes. Firms can benefit from document capture, indexing, secure storage, workflow automation, electronic signatures, and access controls. DocuWare finds use in various scenarios, including managing documents, contracts, invoices, HR records, and other essential paperwork.

For a demo and pricing information, you can reach out to DocuWare directly.

Learn more about DocuWare.

5. Airtable

Airtable is a versatile collaboration and organization tool that blends spreadsheet and database functionalities. The software is useful for organizing information, project tracking, and workflow management. Airtable lets users create customizable databases with diverse field types. Within these databases, teams can establish links between records, attach files, collaborate in real time, and seamlessly integrate with other tools. The program’s application spans a wide range, such as project management, content planning, event coordination, CRM, and inventory tracking.

Airtable offers Free, Team, Business, and Enterprise Scale plans. When billed annually, the Team plan is $20 per seat per month, and the Business plan is $45 per seat per month.

Learn more about Airtable.

6. Wrike

Wrike is a comprehensive project management and collaboration software that helps teams with planning, monitoring, and efficiently managing work. The platform offers task management, Gantt charts, real-time collaboration, document sharing, time tracking, reporting, and integration with other tools. The platform’s versatility finds use in project planning, team collaboration, task tracking, agile project management, and the management of marketing campaigns.

Wrike offers a wide range of pricing plans, from Free all the way to Pinnacle. The most popular plan is Business, which is $24.80 per user per month, aimed at all teams across an organization. When searching for office management software for small businesses, firms can also check out the Team plan, which is geared toward growing teams.

Learn more about Wrike.

7. Redbooth

Redbooth is a platform for seamless collaboration and project management. This program facilitates team communication, task tracking, and project organization. The software includes functionalities like task lists, document sharing, real-time chat, video conferencing, and visual project planning. Redbooth is great for project management, task tracking, team communication, and collaboration across diverse industries.

Redbooth has a 14-day free trial, but after that, users have to choose between Pro, Business, and Enterprise plans. When billed annually, Pro is $9 per user per month, and Business is $15 per user per month. Firms can reach out directly to learn about Enterprise pricing.

Learn more about Redbooth.

8. TimeCamp

TimeCamp is a time-tracking and productivity software solution. Ideal for both individuals and teams, this program helps monitor how much time teams spend on tasks and projects. The tool offers features such as automatic time tracking, manual time entry, timesheets, activity tracking, productivity reports, integrations, and even invoicing capabilities. TimeCamp is particularly beneficial for freelancers, remote workers, and teams looking to track billable hours, analyze time usage, and enhance productivity.

TimeCamp ranges from Free to Pro pricing plans. The best part of the plans, though, is that the Free Forever plan offers unlimited users and projects. The most popular plan is the Pro, which offers all the features from previous plans as well as more advanced tools.

Learn more about TimeCamp.

9. Hive

Hive is an excellent option for businesses of any size since it streamlines administrative processes in the workplace. Hive’s features include drag-and-drop task management, powerful email integration, and the capability to prioritize tasks by due date or priority. In addition, businesses can get several benefits from Hive’s client management capabilities.

For unlimited storage space and communication, plans begin at $12 per user per month. You can get more information about Hive’s enterprise tier by contacting them directly.

Learn more about Hive.

10. Tauria

Tauria is a messaging platform that facilitates more teamwork without compromising individual privacy. Tauria employs the most powerful encryption techniques to safeguard your data, even from itself, making it more secure than the vast majority of products offering video conferencing services. Tauria’s video conferencing services allow you to have meetings with up to 100 participants, share files and record meetings so that no one misses out, record conversations, talk in real-time, and share your screen. You may conduct an encrypted test call before signing up to make sure the program meets your needs,

Standard Tier and The Enterprise Plan are Tauria’s two available price tiers. A monthly subscription to the Basic plan is $10, while the Enterprise Plan is tailored to your business and requires further discussion with Tauria’s Sales Team to determine the specifics.

Learn more about Tauria.

11. ProofHub

Thousands of global teams and organizations use ProofHub as their go-to collaboration and project management software. With robust capabilities, an intuitive design, and a reasonable flat rate price, ProofHub is an all-inclusive platform for managing projects of any size. In addition, all the necessary resources are conveniently stored in a central area, eliminating the need to search for individual resources. Task management, timesheets, online proofreading, custom fields, group chat, custom fields, Gantt charts, and Kanban boards are just some of the powerful features that facilitate efficient collaboration and keep project managers and teams up to date at all times.

The Essential and Ultimate Control plans are two tiers of service available on ProofHub. The Essential plan comes with core features and costs $45 per month, payable yearly. The Ultimate Control plan includes both the Core and Premium features.

Learn more about Proofhub.

12. Chanty

Chanty is a quick and easy group chat that teams in any industry can use to improve communication and teamwork. If you are an office manager, learning to use Chanty will take less time than baking a pie. Chanty is a dependable repository for all internal communication, which makes cooperation smarter and saves you time, money, and aggravation. The pricing structure includes a free tier and a monthly fee of $3 per user.

Learn more about Chanty.

13. Expensify

Expensify is an invoice solution for any business that lets its workers or independent contractors submit invoices for reimbursement. Office managers and HR departments may use Expensify to keep accurate records of all chargeable items. Businesses can decide whether or not to provide staff with a prepaid Expensify card for use on company projects and other essential business expenditures.

Learn more about Expensify.

14. SmartTask

SmartTask is a popular office management program that does it all with a little learning curve. The features include task management, project management, team communication, time tracking, customer relationship management, analytics, and reporting. These capabilities allow you to track work processes, from workflows to projects to sales. In addition to offering standard list, board, calendar, and timeline views for task management, the software also provides features, including:

  • Team collaboration
  • Project portfolios
  • Project milestone setting
  • Project analysis
  • Inquiry tracking
  • Sales analytics
  • Custom charts

SmartTask provides a superb free plan with no limits on users or features, and its subscription plans begin at only $5 per user per month.

Learn more about SmartTask.

15. Flock

Flock is one of the best office management apps. The team messenger is an effective way for team members to stay in touch and collaborate for personal chats or group brainstorming sessions. Thanks to the platform’s excellent user interface, you can quickly locate all messages, files, and links relating to a project.

The platform facilitates online teamwork by allowing users to have virtual meetings through video and audio conversations, communicate with remote colleagues via audio and video calls, and share screens during meetings. Features like shared to-do lists, polls, rich note sharing, and reminders are only some of the powerful array of workplace communication tools included.

You can also connect your favorite applications with Flock to keep using them without switching messengers. Collaboration, Productivity, and Integrations are the three main focuses of the platform.

Learn more about Flock.

16. Appointlet

Regardless of your job, you will inevitably have to schedule meetings and appointments. Appointlet is a web-based scheduling solution designed to make this process easier for individuals and organizations. Appointlet is not only for arranging meetings. The tool also simplifies managing all of your appointments in one place. Appointlet’s intuitive design makes it simple to schedule and manage appointments without technical knowledge.

For instance, if you want clients to schedule appointments with you, you can send them a link to your scheduling page. You will save a lot of time and effort by avoiding the usual back-and-forth that occurs when scheduling an appointment. The premium plan costs about $8 per month and has even more features than the free plan. The package provides unrestricted access to the scheduling interface.

Learn more about Appointlet.

17. Evernote

Evernote is an office management tool that allows you to make notes, create to-do lists, and save articles. This software will enable you to keep processes under control at the workplace, especially given the seemingly infinite number of responsibilities you may have as a modern professional. With this program, you may streamline all your written documents into a single, polished, and mobile-friendly format.

Learn more about Evernote.

18. Bitrix24

Bitrix24 is an ideal CRM solution, project management tool, and office inventory management software for small and medium-sized organizations. Task management, sales forecasting, marketing automation, and social media integration are just some of the functions available.

The platform’s free plan offers many features. In addition to adding to 12 users, the free plan provides access to the vast majority of the platform’s essential functions, including contact, pipeline, and project management.

The software also includes a website or online shop builder, inventory management, payment processing, and invoicing, all of which are highly valuable features. Call recording is only one of the useful telecommunication capabilities available on this platform.

Learn more about Bitrix24.

19. NuovoTeam

The NuovoTeam Push-to-talk software is a suite of communication and productivity tools. The platform improves the efficiency, effectiveness, and communication of a team’s field workers by facilitating better collaboration, information sharing, and problem-solving. By centralizing a company directory, NuovoTeam facilitates communication between all employees.

Thanks to the intuitive and uncluttered UI, participants may commence a PTT immediately after switching their phones from voice transmission to voice reception. The platform also has lightning-fast communication technology. As a result, the live broadcast works seamlessly, regardless of the number of participants.

In addition, you can access, forward, and delete the saved PTT messages you send or receive on the app at any time. All PTT communications use end-to-end encryption to protect sensitive information from potential security breaches. With NuovoTeam’s push-to-talk, businesses can keep tabs on their field staff in real time without compromising their privacy. Pricing begins at $3 per user per month for unlimited features.

Learn more about NuovoTeam.

20. Whereby

Whereby is one of the market’s most user-friendly options for video conferencing. You can visit Whereby’s website, get a unique meeting link, and share it with anybody you would want to attend a video call. The mobile applications are reliable, and it might be a cheaper alternative to Zoom for businesses that need effective meeting and collaboration tools. You may get started for free, and premium plans for your team start at only $14.99 per month.

Learn more about Whereby.

21. Infinity

Infinity is a highly adaptable office management system that allows you to centralize your work, tailor it to your preferences, and easily coordinate with your team. With six distinct view options for data, 20+ customizable qualities, and convenient automation, the platform enables efficient use of your time and eliminates mundane jobs. Any business can use Infinity, regardless of size or industry, since the software adapts itself to user requirements. Infinity’s pricing starts at $149 for a team of five.

Learn more about Infinity.

22. Helpjuice

Helpjuice is a knowledge-base software that streamlines creating, storing, and disseminating company content. The search function is quite similar to Google, making it simple for employees to locate any file or piece of information at any time. Additionally, staff may make real-time comments on documents, which can ensure improved communication and teamwork. Prices range from $120 per month for four users to $369 per month for unlimited users. You may try out Helpjuice risk-free for 14 days with no credit card required and access to all of its features.

Learn more about Helpjuice.


As the office manager, you play a vital role in the success of your business. Managing an office is a demanding and time-consuming job. Many processes go into keeping a workplace functioning well. Administrative duties might include scheduling and presiding over important office meetings to keeping track of the company’s financial outlays and policies. Thankfully, there is a tool for every job that will lighten the weight and make tasks simpler to handle.

Also, check out other resources on the best time tracking software, employee monitoring software and  employee engagement software.

FAQ: Office management software

Here are frequently asked questions about office management software.

What is office management software?

Office management software are tools that simplify critical business processes. These tools help simplify crucial day-to-day tasks and responsibilities in the workplace.

What is the best office management software?

The best office management software includes Teamwork and Tauria. Other options you can consider are Proofhub and Bitrix24.

How do you find good management software for offices?

When searching for management software for your business, you should ascertain what features are important to you. Then, you can make a list of the service providers that fit your needs. Using their free or trial plans is advisable before going for the paid plans.

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People & Culture Director at teambuilding.com.
Grace is the Director of People & Culture at TeamBuilding. She studied Industrial and Labor Relations at Cornell University, Information Science at East China Normal University and earned an MBA at Washington State University.

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