Updated: October 09, 2022

15 Best Task Management Software Tools in 2023

This is our list of top task management software, tools, and apps for work.

Task management software is a computer program that enables you to plan, organize, and schedule tasks. These tools handle jobs such as web content project management, hiring processes, and procurement. The main purpose of these programs is to facilitate planning and increase productivity.

These programs are similar to project management platforms and employee management software. You can use this technology to develop management skills.

This list includes:

  • free task management tools
  • task management software for individuals
  • task management software for small businesses
  • task managers for teams
  • task manager apps

Here are our suggestions.

List of task management software

Task manager apps are important in helping individuals and businesses achieve more within a workweek. Apps have features suited for different kinds of tasks and teams, such as time tracking, automation, and dashboards. Here is a list of top task management platforms.

1. Teamwork

Teamwork task management software is a great tool for teams contracted to work for a client. Users who enjoy Teamwork include agencies, marketers, and project managers.

Teamwork helps you organize your tasks faster via its ready, easy-to-use templates. This app uses cards to create tasks and allows you to track the progress of those cards. Teamwork’s automation function speeds up workflows by scheduling and assigning tasks to your team.

Users of Teamwork can track the time teams spend on a project. This time tracking boosts business income as users invoice the clients accordingly.

Key Features

  • Per-minute billing system
  • User-friendly interface
  • Customizable views
  • Color-codes for milestones
  • Real-time collaboration
  • Ready templates
  • Project tracking capabilities
  • Multiple assignees
  • Automated schedules

Learn more about Teamwork.

2. Monday.com

Monday.com is a flexible and user-friendly task management software that can assign and sort tasks in order of priority.

Monday.com organizes tasks by listing all pending and overlapping tasks and guides you in setting timelines for completing those actions. This software enables you to track team progress using brightly colored statuses, calendars, and time tracking features.

With Monday.com, you can choose an eye-friendly theme from eight customizable options. The tool allows you to be up to date through real-time notifications and saves your time through automation.

Key Features

  • Automation
  • Colored status to indicate priority and completion
  • Real-time updates
  • Time tracking to identify task progress
  • Progress tracking sharable template
  • Calendar view
  • File repository
  • Notification alerts
  • Integration with apps
  • Customizable boards
  • To-do list and daily reminders

Learn more about Monday.com.

3. Asana

Remote teams use Asana for managing projects and daily communication. The calendar view makes Asana great at scheduling and tracking timelined projects.

Common work apps like Google Drive and Jira integrate well with Asana. This software is also compatible with mobile phones. Small teams looking for free task management tools should consider Asana. Larger teams of more than 15 people can benefit from Asana’s premium plans. In addition, Asana has a search feature that ensures users easily locate projects.

On the Asana dashboards, you can manage your projects by splitting those projects into smaller, simpler tasks. In these tasks, you can attach conversations relevant to the project.

Key Features

  • iOS and Android compatibility
  • Gantts style view
  • Attachments drag and drop feature
  • Project search tool
  • Colorblind mode
  • Multiple integrations

Learn more about Asana.

4. Trello

Trello is an efficient tool for increasing productivity. This app enables individuals or teams to categorize and delegate tasks. The sorting feature guides teams to tackle high-priority jobs first and allows project managers to monitor the progress of those tasks.

Trello uses a card feature to create tasks and columns to mark milestones. This software is visually attractive and easy to follow. For instance, labels and team members are color-coded to give you a birds-eye view of progress.

With Trello, you can rank tasks, set deadlines, assign duties, and customize columns and milestones. This app has a colorblind option that makes the software easy on your eyes.

Key Features

  • Drag and drop element
  • Customizable dashboards
  • Beginner-friendly interface
  • Color-coded labels
  • Calendar feature
  • Kanban boards

Learn more about Trello.

5. Chanty

Chanty is an effective communication tool that facilitates task management. This software enables members to generate, share and discuss project content and tasks.

Chanty offers an easy way for work teams to collaborate and connect. This app uses integrated video technology and instant direct messaging tools to enhance real-time communication.

Using Chanty software enables you to manage time by organizing workflows and tasks.

Key Features

  • Organized workflows
  • Task generation capabilities
  • Real-time operations
  • Time tracking tools
  • Files and link sharing features
  • Unlimited messages

Learn more about Chanty.

6. TaskQue

TaskQue is a scheduling app that automatically assigns tasks to members based on workloads. The app is useful for teams and individuals.

This software promotes productivity through scheduling automation. The app also offers separate workplaces that allow operating simultaneous projects. Communication on projects within TaskQue software is possible because of the commenting feature. TaskQue integrates with common work apps like Dropbox and Slack to enhance resource sharing.

TaskQue is flexible, and you can customize it to fit your business needs and enhance workflow. This app will keep your teams up-to-date with the process or stage of the tasks. With the app’s monthly reports, you can track individual or team performance.

Key Features

  • Separate workspaces
  • Automation
  • Commenting capability
  • Sync with other apps
  • Customizable workspaces
  • To-do lists
  • Notification alerts

Learn more about TaskQue.

7. ClickUp

ClickUp schedules and delegates projects and monitors project progress.

ClickUp can accommodate teams larger than a thousand people and is a reliable platform for organizations with many stakeholders. This software effectively coordinates teams with external parties. ClickUp also budgets for expenses and tracks the time used to perform tasks.

ClickUp enables its users to customize tasks based on project type.

You can access Clickup from your mobile phones and desktops and can import files from other platforms.

Key Features

  • iOS and Mac compatibility
  • Wide integration with work apps
  • Nested subtasks
  • Time track component
  • Customizable field
  • Multiple assignees

Learn more about ClickUp.

8. Smartsheets

Smartsheets is a cloud-based spreadsheet that increases teams’ productivity by facilitating the fast completion of projects. Smartsheets is among the best task management software for small businesses. This tool combines project management features to capture, manage, track, and report projects.

Smartsheets provides live data into dashboards. These data include reminders, updates, and roll reports. With this feature, you can share tasks with colleagues and stakeholders. This software is secure and you can safely create centralized access to information for your team. Smartsheet enables users to compile information from multiple sheets and monitor work progress.

Smartsheets automate workflows and enable users to switch views. You can change work to Grid, Gantt, Card or Calendar views, depending on tasks and preference.

Key Features

  • Automation
  • Easy-to-use interface
  • Real-time operation
  • Work apps integration
  • Android and iOS compatibility
  • Collaboration
  • Cloud-based technology
  • Data security

Learn more about Smartsheet.

9. Taskworld

Taskworld manages files, organizes and schedules tasks, and generates performance reports. This project management tool accommodates unlimited users and is suitable for all businesses.

This software enables teams to achieve project goals. For instance, through time tracking, team messaging, file management, and setting project timelines. Taskworld lets users create shared workspaces and update tasks simultaneously in multiple projects. This tool automates tasks to multiple users and keeps a record of those assigned to perform those tasks.

Taskworld will allow you to organize your tasks. You can group your tasks according to the similarities and dates, and keep track of all updates.

Key Features

  • Guest access
  • Project management tools
  • File management
  • Time tracking
  • Chat feature
  • Performance reports

Learn more about Taskworld.

10. nTask

nTask is an online task manager suitable for small teams. This tool schedules meetings and collaborates task management with team members.

nTask improves project transparency and workforce productivity. This app provides time-tracking for each project. The nTask software monitors the possibilities of risks from the implementation of each project. With nTask management software, users can also plan and monitor the budgets for various projects.

You can use nTask to discuss your projects with colleagues. This software can let you organize tasks in order of urgency.

Key Features

  • Task scheduling and project prioritization
  • Track progress monitoring
  • Automation of tasks
  • Meetings management
  • Compatibility with Android and iOS operating systems
  • Kanban board
  • File management
  • Discussions features

Learn more about nTask.

11. Bit.ai

Bit.ai tops the list of best task managers for teams. Bit.ai’s user management function allows the software to adjust for small to big teams. Bit.ai also operates in real-time and is a good choice for remote teams.

Bit.ai has interactive sharing and linking features that facilitate the coordination of projects. For instance, team members access shared files, resources, articles, and embeds and can link these files to social media. Bit.ai offers a better organization via a color orchard to mark tasks and label personal milestones.

Using Bit.ai will help you coordinate tasks with fellow team members via the shared workspaces. With this software, you can also identify members’ actions, for example, creating or deleting a file. You will also enjoy privacy, in that other team members cannot invade your personal workspaces.

Key Features

  • Shared workspaces
  • Prompts for links and documents
  • Guest access option
  • Multiple workspaces
  • Customizable workflows
  • Unlimited folders
  • Private workspace
  • Workspace insights
  • Real-time alerts

Learn more about Bit.ai.

12. Quire

Quire is a centralized cloud-based task manager for small to medium enterprises. This app helps to manage projects and harmonizes teamwork.

The Quire app permits direct data streaming across the project management software. Quire has a task delegation component that gives users a focused kind of approach to project management. This component breaks projects into smaller and more manageable tasks.

Quire keeps teams informed of project requirements and progress in real-time. The platform also provides summarized overviews of project progress.

Key Features

  • File sharing and management
  • Projects planning and management
  • Real-time editing
  • Data export and import
  • Task delegation features
  • Summarized progress overview

Learn more about Quire.

13. Hive

Hive is a useful task manager for improving workplace productivity and managing projects. This platform enhances workflows by integrating communication and organizational activities.

Users of Hive software can enjoy a centralized, real-time system of communication. This app enables users to break down complex projects into specific tasks. Hive’s automation will assign those tasks to appropriate members.

Hive is easy to use and can import tasks from other software. This app will update you on tasks and team conversations.

Key Features

  • User-friendly interface
  • Automation
  • Time tracking tools
  • Project templates
  • Work performance analysis
  • Different views
  • Multiple integrations

Learn more about Hive.

14. Airtable

Airtable enables small organizations to create, utilize, share, and sync data. These features work when Airtable integrates spreadsheet applications and database functions. In turn, this integration permits project managers to interact with and program data.

Airtable allows users to access records from different spreadsheets within the app. This app is easy to use and flexible and can configure data into organized tables.

Key Features

  • Varied views
  • Relational database
  • Pre-made templates
  • Multiple integration options
  • Sharing capabilities
  • Automation
  • Reporting tools

Learn more about Airtable.

15. Azendoo

Azendoo is a cloud-based software for tracking, planning, sharing, and communicating tasks. This app is a great task management software for individuals. Azendoo uses task boards to organize work and schedule those tasks efficiently.

Azendoo works like an assistant. This task manager permits real-time project creation and discussions and helps organizations synchronize work. Also, Azendoo eases sharing of documents among team members and enhances project planning.

Azendoo is compatible with mobile, web, and desktop applications. You can use this app remotely to retrieve information fast.

Key Features

  • Time tracking tools
  • Multi tagging system
  • Real-time interactions
  • Online record sharing features
  • Search tools
  • Task boards
  • Calendar view & features

Learn more about Azendoo.


Task management software helps teams and individuals to manage projects more effectively. These software programs aid in preparing, planning, scheduling, and delegating projects. Features like calendars and color codes are useful for task completion and success. For instance, the software users can track time and tasks to prioritize and meet deadlines.

There is a wide range of task management software available. Some of these software platforms are best suited for large teams and others for individuals. Choosing the perfect task management software for your team involves thoughtful consideration. Some factors to consider are your budget, team size, the kind of service you offer, and your business needs. For instance, remote working teams need task management software with real-time collaboration features.

The main function of task management software is to boost productivity. You can enhance the efficiency of your team by using beginner-friendly tools. You can also look out for workspaces and select ones that allow your team to share tasks. In a nutshell, checking each software’s full features will help you make an informed purchase decision.

For more ways to improve efficiency, check out these lists of time management tips, time management books and habit books.

We also have a list of the top VPNs for work and a list of team building tools.

FAQ: Task management software

Here are answers to commonly asked questions about task management software.

What is task management software?

Task management software is a program that enhances project success. This software allows teams to execute tasks from planning to execution to completion. Task management software platforms have tools that enable the users to complete work within the project limits. These limits may include budget, time, and scope set for those projects.

What is the most useful ​​task management software for teams?

Task management software that promotes seamless workflows make the best apps. Such software needs to be real-time and should include collaboration and organization features such as instant chat, workspaces, time track, and resource sharing.

How do I choose task management software?

When choosing task management software, go for software that solves a specific problem. You can assess your needs by checking the features that different software offers. For example, if your concern is software’s usability, then consider beginner-friendly apps.

Other important considerations include progress tracking, automation, communication, shareability, reporting, and software price. If you have a limited budget, then free task management tools will work best for you.

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People & Culture Director at teambuilding.com.
Grace is the Director of People & Culture at TeamBuilding. She studied Industrial and Labor Relations at Cornell University, Information Science at East China Normal University and earned an MBA at Washington State University.

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